ANNOUNCEMENT NO:  10-07

OPENING/CLOSING DATE:   10/23/09 – Open Until Filled
                                          (First screening date after 11/06/09)
                                          
POSITION TITLE:  Administrative Support Assistant
                           (Office Automation)  
                           CS-303-08/09   

SALARY:  CS-08    $38,115 - $49,041                                          
                CS-09    $41,923 - $53,983  per annum                                                                          
                                                                                 
AREA OF CONSIDERATION:  Unlimited

LOCATION:   Office of the Chief Librarian
                    Martin Luther King Jr. Memorial Library
                    901 G St. N.W.
                    Washington, D.C. 20001

HOURS:   Monday through Friday
               8:45 a.m. - 5:30 p.m.            
 
FUNCTIONS:  The incumbent serves as an Administrative Support Assistant (office automation) and provides administrative support to the Chief Librarian, Executive Officer and other senior management staff in carrying out the day-to-day operations of the Chief Librarian’s Office. The incumbent maintains strict confidentiality in performance of all matters related to the work of this position; controls the Chief Librarian’s calendar, scheduling meetings and appointments without prior approval; arranges travel arrangements for the Chief Librarian and makes arrangements for meeting sites, space, speakers etc. that support the activities of the Chief Librarian or Executive Officer; receives all correspondence for the Office of Chief Librarian; establishes and maintains a correspondence tracking system to ensure that deadlines are met; reviews outgoing correspondence for clarity, consistency, completeness and compliance to organization policy; greets all visitors to the Chief Librarian’s Office and answers the telephones, screening all calls and routing them to the appropriate staff; answering general procedural or administrative questions and referring the more difficult or complex questions to the appropriate staff; attends meetings, as requested, and takes notes and arranges for staff to follow through on actions or commitments from the meeting; as requested, queries databases and develops reports and assembles statistics using the appropriate type of software, such as spreadsheets, PowerPoint, Access or other software; maintains and controls a wide variety of files including receipt, review of contents, developing files, filing and file maintenance. Performs a number of office duties and responsibilities such as serving as timekeeper, managing the government credit card process for the office, coordinating the purchase of equipment and supplies and serving as a PASS Super User and Time and Attendance Super User, etc.   Performs other related duties as assigned.

QUALIFICATION REQUIREMENTS:  Candidates must have one (1) year of specialized experience equivalent to the next lower grade level. This experience must demonstrate that it equipped the applicant with the particular knowledge, skills and abilities to successfully perform the duties of the position. Four-year college degree strongly recommended.

RANKING FACTORS:  The following ranking factors will be used in the evaluation process. All applicants MUST respond to the ranking factors ON A SEPARATE SHEET OF PAPER. PLEASE SEND AS AN ATTACHMENT TO YOUR APPLICATION. Please describe specific incidents of sustained achievements from your experience that show evidence of the level at which you meet the ranking factors that have been determined to be of importance for the position for which you are applying. You may refer to any experience, education, training, awards, outside activities, etc., that include the degree to which you possess the job-related knowledge, skills and abilities described in the ranking factors. The information given in response to the ranking factors should be complete and accurate to the best of your knowledge. FAILURE TO RESPOND TO ALL RANKING FACTORS MAY ELIMINATE YOU FROM CONSIDERATION.

KSA #1:  Must have experience in scheduling and maintaining calendars for executive level staff. Ability to work and communicate effectively with internal and external customers and high level officials, including ability to communicate effectively at all levels orally and in writing.

KSA #2:  Knowledge of standard administrative work practices for maintaining files, preparing correspondence, prioritizing work, meeting schedules and deadlines.

KSA #3:  Knowledge of grammar, spelling, punctuation and required formats sufficient for composing  and reviewing correspondence and consolidating reports.

KSA #4:  Expert skill in operating a personal computer and  Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint, etc.) plus the ability to research topics using the Internet.

NOTE: A written exercise may be administered at the time of the interview and may be used for advisory purposes only to the selecting official.

EMPLOYMENT BENEFITS:  Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the District of Columbia government’s retirement plan. However, if selectee was previously employed in the District of Columbia government under an appointment for which he/she was eligible for Civil Service Retirement (CSR), contributions to CSR will resume upon reemployment.

RESIDENCY:  A person applying for a position in the Career Service, or Management Supervisory Service, who is a bona fide District resident AT THE TIME OF APPLICATION for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected, the person shall be required to present no fewer than eight proofs of bona fide District residency and maintain such residency for seven consecutive years from the effective date of the appointment. Failure to maintain bona fide District residency for the seven-year period will result in forfeiture of employment.

TO APPLY:  Submit a D.C. Government Employment Application Form 2000, response to Ranking Factors and résumé to the Human Resources Department, Room 453, Martin Luther King Jr. Memorial Library, 901 G St. N.W., Washington, D.C. 20001 or e-mail to hr.dcpl@dc.gov. Staff members submit PL-424, résumé and ranking factors.

NOTICE OF NON-DISCRIMINATION: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Code section 2-1401.01 et seq., (Act) the District of Columbia does not discriminate on the basis of actual or perceived: race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, familial status, family responsibilities, matriculation, political affiliation, gender information or disability, source of income, or place of residence or business. Sexual harassment is a form of sex discrimination, which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.

BARGAINING UNIT:  APPLICABLE ___ NOT APPLICABLE _X__

ESSENTIAL EMPLOYEE:  APPLICABLE _X_ NOT APPLICABLE __