Meeting rooms are available at the Martin Luther King Jr. Memorial Library and most of the 25 neighborhood libraries. Study rooms are available at eleven locations:
|Dorothy I. Height/Benning||Petworth|
|Francis A. Gregory||Tenley-Friendship|
|Georgetown||Watha T. Daniel/Shaw|
|Lamond-Riggs||William O. Lockridge/Bellevue|
There are two ways to reserve space:
1. The fastest is to use our online system below.
2. You may reserve a room by calling any neighborhood library.
Please note that you may call Martin Luther King Jr. Memorial Library for information about meeting rooms, but must reserve them online.
Meeting Room Policy and Instructions
Online Room Reservation
To use the online meeting room reservation system, please read the following requirements and click on the “Agree” button to start the process.
Who Can Reserve a Meeting/Study Room
- Any group, regardless of the affiliations of its members, may use library meeting/study room space as long as the group complies with the policies and procedures detailed here, as well as all library rules, and all applicable local, state and federal laws. Failure to abide by any of these policies, rules, or laws may result in suspension of meeting room privileges.
- It is the responsibility of the person who submits the application for meeting/study room use to serve as the sole authorized representative of the group and to remain on the premises throughout the period for which it is reserved, ensuring the safety and security of attendees and the library facility, as well as ensuring that attendees observe the regulations set forth in these procedures. The person submitting the application must have a current DC Public Library card. You can apply online.
- The library requires that an adult submit the application and act as sponsor for any meetings involving persons 18 and under. The applicant/adult sponsor must attend and supervise the meeting, accept responsibility for, and reimburse the library for any damage caused to the room or to the library by the group or its members.
Key Things to Know Before You Reserve
- There is no fee for the use of rooms.
- Meetings must be open to the general public and free of charge. Library staff and members of the public may enter and remain in a room at any time during a scheduled meeting.
- Rooms may not be used for personal or commercial interests or electioneering.
- Rooms in the Digital Commons at the Martin Luther King Jr. Memorial Library may only be used for digital literacy and collaboration group activities. This includes the creation, dissemination and evaluation of information via technology.
- The library reserves the right to change or cancel reservations and/or move a group to a different room.
- Meeting room reservations are given consideration on a first-come, first-served basis no more than two (2) months ahead of time. To ensure equitable use of library facilities, the Library reserves the right to limit usage to three (3) consecutive hours per group and no more than three (3) meetings per thirty (30) day period throughout the library system. Please note that this limit may not be circumvented by different individuals using their names to register the same group, or by a group using different names. Study rooms are limited to two uses per day.
- Room set-up and audio-visual support is not provided.
- Maximum capacity of library rooms is set by District of Columbia Fire Ordinances.
- Approval to serve any food in a room must be obtained at the time of application from the manager of the neighborhood library, or from the Director/Assistant Director of Public Services. If approval is granted, all food and resulting refuse must be removed from the library premises immediately after the event. Please note that alcohol is never permitted for public use of meeting rooms or study rooms.
Once You Have a Reservation
- Non-approved signs concerning meetings (directional, promotional, etc.) may not be posted anywhere on library property.
- If the representative of the group who has reserved a room fails to check in with the library staff within fifteen (15) minutes of the start of the reservation, the library may, at its discretion, cancel the reservation.
- If a room is no longer needed, the reservation must be cancelled at least 48 hours ahead of time. Groups that do not meet this requirement may be denied future reservations.
- When arriving at the library the representative is to check-in with library staff. At that time you will receive an attendance count slip which is to be returned completed at the time of check-out.
- All members of the group must leave the room by the time specified on the meeting reservation.
- The group shall leave the room in the same condition as it was found at the beginning of the meeting. The authorized representative of the group must report to library staff at the end of the meeting. Library staff will conduct a walk-through after each meeting to verify that the rooms, fixtures, and equipment are left in proper order.
- If damage to the room, its furnishings, or equipment occurs during the meeting, the library may require the applicant to pay for damages. If the applicant is required to pay for damages, library facilities staff will assess the reasonable cost of repairing damages caused during the meeting and will notify the applicant of the damage assessment. The applicant shall reimburse the Library for the damages by paying the assessed amount to the Business Office of the District of Columbia Public Library within thirty (30) days of receiving notice of the damage assessment. The Library shall deny further use of rooms until the applicant pays the assessed amount.
Reasons a Room Reservation May Be Denied
- The Library may deny the use of a room to an applicant if the Library determines that:
- The purpose of the meeting or activity is illegal or potentially hazardous.
- The purpose of the meeting is for commercial or promotional purposes.
- The meeting presents health or security risks.
- The conduct of the meeting interferes with the functioning of the Library.
- The applicant has not provided satisfactory adult sponsorship and supervision for the meeting.
- The applicant has failed to comply with these or other library regulations in the past.
Meeting Room & Study Room Use Policy
Amended Sept. 9, 2013
This policy establishes the use of District of Columbia Public Library (DCPL) meeting rooms and study rooms at all its facilities. Library meeting rooms and study rooms are maintained for the primary use by the library to accomplish its mission. The library does not discriminate in making its premises available for use on the basis of sex, race, creed, religion, color, culture or ethnicity, national origin, age, sexual orientation, individual lifestyle, political affiliation or physical limitation. There is no fee for the use of individual meeting or study rooms.
If a meeting room or study room is not scheduled for a library-related function, a city-sponsored activity or an event by a library programming partner, members of the public with an active DC Public Library card may apply to use the room in accordance with the procedures and rules listed on the library’s Website. Each request is considered on an individual basis according to the overall number of requests pending; availability of rooms, library priorities, and reservations may be modified or cancelled at the library’s discretion.
Meeting room reservations are given consideration on a first-come, first-served basis no more than two (2) months ahead of time. To ensure equitable use of library facilities, the library reserves the right to limit usage to three (3) consecutive hours per group and no more than three (3) meetings per thirty (30) day period throughout the library system. Please note that this limit may not be circumvented by different individuals using their names to register the same group, or by a group using different names. Study rooms are limited to two uses per day.
Permission to use a library meeting room or study room in no way constitutes endorsement by the District of Columbia Public Library. No printed or electronic advertisement or announcement implying such endorsement is permitted, nor is the use of the Library’s logo.